HR SYSTEM SELECTION CHECKLIST
HR System Evaluation Checklist
Look beyond feature lists. These eight criteria decide whether a system lasts and works well. Score each candidate as meets / partly meets / does not meet.
| # | Criterion | What to check | Option A | Option B | Option C |
|---|---|---|---|---|---|
| 01 | Functional coverage | Are HR, time, payroll, recruiting, performance and learning integrated, or do they need several systems? | |||
| 02 | Local regulation | Are local labour law, social insurance, pension and tax withholding built in? | |||
| 03 | Integration | Can it integrate reliably with ERP, finance, access control and single sign-on? | |||
| 04 | Cloud or on premise | SaaS, on-premise or hybrid — and the cost and support responsibility of each | |||
| 05 | Security & data residency | Where data is stored, access control, audit trails and security certifications | |||
| 06 | Total cost of ownership | Five-year cost of licences, implementation, customisation, support and internal staff | |||
| 07 | Scalability & AI | Will new sites, modules or AI use cases require a rebuild? | |||
| 08 | Implementation partner | Industry experience, a clear methodology and long-term support after go-live |